Registration

All students must be residents of the South Colonie Central School District. Any student found in violation of the district’s Residency Policy will be dismissed immediately from the district.  If you know of a family who may be in violation of the residency policy, please call the anonymous Tipline at (518) 869-3576.

Required Registration Documents

Please have the following documents available when completing registration.

Proof of Age

Provide one of the following:

• Birth certificate

• Passport

• Baptismal certificate

Proof of Immunization and Physical

Provide proof of immunization and a physical examination completed within the last year.

This documentation must be signed or stamped by a state-licensed health care provider.

Proof of immunization and physical may be faxed directly from the physician’s office to 1-833-961-1185.

Custody Papers, If Applicable

If the student is not your biological child, you must provide documentation showing that a permanent and total transfer of custody and control has been established.

Proof of Residency — 3 Documents Required

You must provide three documents showing that you reside within the South Colonie Central School District.

Acceptable proofs of residency include:

• Deed

• Tax bill

• Homeowner’s or renter’s insurance policy — must be a valid policy showing the parent/guardian’s name and address

• Telephone bill dated within 30 days

• National Grid bill dated within 30 days

• Documents issued by federal, state, or local government agencies

• Legal and valid lease agreement — must include the property owner’s name, address, and signature, as well as the parent/guardian’s name and signature

• Home purchase contract — must include the seller’s name, property address, and purchaser’s name

School Records

Please provide:

• Most recent report card

• Most recent standardized testing results

• Contact information for the last school attended, including phone and fax numbers

• Most recent Individualized Education Program (IEP), if applicable

Important: Your child’s school placement may be delayed if you do not provide the required information.

Confirmation of Residency

The district will verify that the proof of residency accurately reflects where the family lives within the South Colonie Central School District.

The district may review records, contact the landlord, and/or conduct a residency check to verify residency.

If the district determines that the documents do not accurately reflect the family’s living arrangements, the parent/guardian will be notified in writing. The student(s) may then be un-enrolled from the district.

Before getting started, please determine whether you already have an Aspen Family Account.

If You Already Have an Aspen Family Account

If you currently have a student enrolled in the South Colonie Central School District or have previously started a registration, you already have an Aspen Family Account.

• If you know your login information proceed directly to the New Student Registration section below.

• If you do not know your login information, click on the Aspen login page, click Trouble logging in? to retrieve your username and/or reset your password. 

Once you have successfully logged in, proceed to the New Student Registration section below.

If You Do Not Have an Aspen Family Account

• Navigate to the Aspen login page.

• Click Request Account.

• Select the first option to create a new account.

• Complete the requested information to create your account. Be sure to review the password requirements.

• Click Create My Account.

• Check your email for the account verification message and follow the instructions to complete your account verification.

New Student Registration

Once you have an Aspen Family Account:

• Navigate to the Aspen login page and log in with your Family Account.

• Under Announcements, select Click here for New Student Registration. You may also select New Student from the left-hand menu.

• Click Initiate to begin the registration process.

Need assistance?

• For any technical issues please submit a ticket.
• For any registration-related questions please email registration@scolonie.org.

If you have moved or are moving from one home to another in the South Colonie Central School District, you must fill out the change of address form and return it to the Central Registration Office.  Address changes cannot be made over the phone.

Please note Transportation changes can not be made until the Registration Office receives the change of address form and the new proof of address.

Change of address form

Q: What documents do I need to enroll my child in school?

A: You will need the following items for each child along with a completed registration packet:

• Proof of age
  Acceptable documents include a birth certificate, passport, or baptismal certificate.

• Proof of immunization and a physical within the last year
  Must be signed or stamped by a state-licensed health care provider.
  (Immunization records may be faxed directly from the doctor’s office to 1-833-961-1185.)

• Custody papers (if applicable)
  Required if the student is not your biological child. Documentation must show permanent and total transfer of custody.

• Proof of residency (3 documents required)
  Documents must show you live within the South Colonie Central School District. Acceptable proof includes:

  • Deed

  • Tax bill

  • Homeowner’s or renter’s insurance policy

  • Telephone bill (within 30 days)

  • National Grid bill (within 30 days)

  • Government-issued documents

  • Legal and valid lease (must include property owner name/signature and parent/guardian name/signature)

  • Home purchase contract (must include seller name, property address, and buyer name)

• School records (if applicable)

  • Most recent report card

  • Standardized test scores

  • Contact information for the previous school

  • Most recent IEP (if the child receives special education services)

Q: What happens if I don’t have all the required documents at registration?
A: You may still register your child, and you will have three days to gather the required documents to verify residency and complete registration.

Q: Does the district verify residency documents?
A: Yes. The district reviews residency documentation and may contact landlords or conduct residency checks.
If records do not reflect actual residency, parents will be notified in writing, and the student will be unenrolled.

Q: Can other forms of residency proof be accepted?
A: If standard documents are unavailable, the district may review and accept alternative documents with approval.

If you are unsure your residence is within the South Colonie School District boundaries or need information on which school will your child attend, please call 518-869-3576 or visit Niche to search your address on the zone map.  Please note that school map boundaries shown on Niche are approximate.

The South Colonie Central School district runs an average of 80 buses each day – each traveling about 15,000 miles a year. Approximately 4,800 public school students and a variety of private and parochial students ride South Colonie buses daily. Parent/students are encouraged to check ASPEN for their bus information. Bus routes are constantly changing, and the most up-to-date information is available there.

Transportation Changes 

Any changes in transportation arrangements should be directed toward the South Colonie District Office. Transportation changes can not be made without also verifying residency at the new address.